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Is running your office killing your business?
Most attorneys say they spend too much time focusing on the details of office management. Taking phone messages, confirming appointments and keeping in contact with prospective clients can overwhelm even the most organized lawyer. Many don’t want or need a full-time administrative assistant, yet administrative tasks are keeping these attorneys from growing their business.
There is a solution.
A virtual assistant (VA) can help you organize your practice and spend time focusing on the things that really matter – like finding new clients. Your VA will you manage day-to-day office operations – just like an assistant or office manager – for a fee that is about 1/10 the cost of hiring full time office help.
How much time do you spend on the following tasks?
If you’re like most solo or small practice attorneys, you’re probably spending at least two to three hours per day on these tasks. That’s time you should be billing to clients – or more importantly, spending on marketing programs.
The process of outsourcing your administrative tasks is quick and easy. Here’s how it works:
An attorney will contact us to help manage and complete the administrative tasks that are bogging him/her down. We examine their practice over the course of a couple of weeks and we will propose a virtual administrative solution. This usually consists of a monthly retainer for a set of “core” services and it will include some add on administrative work.
Here’s an example:
One of our clients is a Probate Attorney. When she leaves her office she forwards her phone to a dedicated phone line we set up for her. We take messages from her callers and forward them to her email address. We also manage her calendar – setting up as many appointments as she books during the course of the month. In addition, we keep all of her business books, balance her business checkbook and communicate with her accountant on a monthly basis.
These are the “core” services we provide for this client. She also has us type and format some documents and presentations on a monthly basis. Ten hours of this type of work are included in the monthly fee she pays us.
So what does all this time-saving work cost the Probate Attorney? $775 per month. That works out to about $39 per day.
It would be impossible to hire someone – even a high school or college student – at this rate. For one low price all of your administrative tasks are handled and you have about 40 additional hours that you can use for other purposes. If you bill just $100 per hour you are making over $39,000 by working with a VA.
In my company, we call this service our B.O.S.S. package. B.O.S.S. stands for Business Outsourcing Solutions and Systems and attorneys are signing up for it like crazy.
When it comes to your business, you need to be in control. That means letting go of the day-to-day tasks and focusing on the strategic opportunities that lie ahead. A virtual assistant is the best (and most cost effective) way to get started down that path
To find out about the hundreds of ways B.O.S.S. can help you; call Kary Cheda at 305-692-1823